The first day of planning an office move starts out exciting and full of promise. But just a few days later, the realization sets in that there’s a lot more to do than you thought. And because many offices remain open and working while undergoing a big move, it’s that much more important that everything is done quickly and efficiently.
Fortunately, planning an office move doesn’t have to be an overwhelming task you take on yourself — the experts at Clancy Relocation & Logistics are here to help.
Planning a Stress-Free Office Move
Create a Timeline
The last thing you want to do is underestimate how much time your move is going to take. Ideally, you should begin planning nearly a year before the official “move out” date. While you won’t be coordinating aspects of the move every single day for a year, starting this far out will give you time to create a budget, address concerns from employees, and secure the right moving company.
Reach Out to Your IT Department Right Away
Computers aren’t like dining room tables — you can’t just pick them up and place them in a box. All technology needs to be disassembled and packed in a way that protects the equipment, is time-efficient (since your employees will likely still rely on most of their tech in order to do their job), and protects your cybersecurity.
Before anything can be disconnected and relocated, talk to your team about the most efficient way to move switches, firewalls, and servers.
Invest in Movers Who Specialize in Commercial Moving
The moving company you choose to work with will be your greatest asset (or biggest hindrance if you don’t choose the appropriate one).
When deciding who to work with, make sure to consider:
- If the company is licensed and insured. A reputable company will always have these protections in place.
- Their skillset. An office move is incredibly different from a residential one. Not only do office moves tend to have more furniture (like tables, desks, and chairs), but they also have complex technologies that require experienced movers.
- Their current reviews and reputation. If a company has been in business for decades, it’s a good sign that they’re honest, responsible, and well-versed in moves in your area.
- If they offer additional commercial moving services. If this is your first time planning an office move, you may not realize that you need a lot more than just furniture packing and moving services. Will large pieces of furniture need to be stored? Do you have a data center that also needs to be relocated? Do you need rigging services for heavy equipment? By going with one company that also offers more niche services, you avoid having to work with several different companies.
- Timing. Downtime management is most critical during an office move. Clancy will work within your scope of work to create a relocation plan that minimizes disruption and allows business to resume as quickly as possible.
Have a Good Understanding of Your Mover’s Policies
No one knows your business or moving plan better than you do. To ensure everything runs smoothly, you should never assume that movers instinctively know what to take. For example, our movers are directed not to move items that don’t have a moving label on them. Even smaller items, like trash bins, copy machines, and shredders should have a “move” ticket.
Stay in Contact with Your Project Manager
If you choose to work with Clancy Relocation & Logistics, you’ll be assigned a project manager. After your initial consultation, your project manager will follow up with you periodically to make sure everything is ready for the big day. Ultimately, they’re there to anticipate potential troubles that may arise and minimize disruptions to your daily workflow.
Clancy’s experienced technicians are here to quickly and neatly disconnect and reconnect all of the devices needed at your new office space. To learn more about our desktop services, and our other technology moving services, give us a call today at (845) 209-1560.