If you’ve ever moved to a new house before, you know how stressful the process can be — getting rid of things you no longer use, packing all of your belongings, and getting the new house ready. Now imagine you have to move an entire office.
Between finding a new office space, managing employees, balancing budgets, and coordinating with other members on your team, relocating a business is incredibly complicated and there are a lot of moving parts that need to be considered. If you’re ready to move offices, let us help alleviate some of the stress associated with it.
Tips for Moving Your Commercial Business
1. Start planning as early as possible.
Like we said, these types of moves involve a lot of planning and organization. If you wait too long and try to “wing it” at the last minute, you could find yourself faced with an insurmountable pile of tasks. If your move is going to require a considerable amount of moving resources, the best way to ensure success is to choose your mover and reserve dates far ahead of the actual move dates.
2. Have your employees get prepared.
Ask employees to pack up their desks themselves and take personal belongings home. Employees should also purge their workspaces of any obsolete, duplicate, or non-essential materials. Purging can result in a cost savings for your organization.
3. Select a qualified office moving company.
A full-service moving company, like Clancy Relocation & Logistics, will handle all of the packing for you, as well as the loading, unloading, and unpacking. And perhaps most importantly, you’ll also receive a project manager. Our project managers are trained to be able to anticipate troubles moving forward, minimize disruption, and communicate with others on your team regarding your move.
4. Protect your electronics.
Moving a computer isn’t as simple as throwing it in a box along with a few cords. With dozens, if not hundreds, of computers in an office, each one needs to be properly disconnected, packed, and then brought to the new office. And if you have a data center that needs moving, you may find yourself facing additional challenges.
But no matter the size or weight of your device, our team specializes in cabling, packing, crating, and transportation — giving you a complete physical relocation solution.
5. Know your old and new building regulations.
If you don’t own the building you’re moving out of or into, you’ll need to get a full breakdown of the moving regulations before you can really begin planning. Some buildings will only allow you to move after business hours or on weekends. Others will require you to request access in advance for certain things, like service elevators.
6. Clearly label items to be moved (or not moved).
Standard on a Clancy-provided office move are alpha-numeric / color-coded labels provided to all employees. These labels will tell the movers the exact location of your items when they are returned to you in your office or workstation.
As a rule, the movers are directed not to move items that do not have a move label on them; that means items such as trash cans, recycle bins, shredders, etc. must have labels on them or they will not be moved. Please don’t assume the movers know what is moving.
7. Think beyond the layout and design of your new office.
When planning a new office space, you’re going to spend a lot of time deciding on furniture, flooring, lighting, colors, etc. You and your coworkers should be very excited to begin working in the new space. However, most customers underestimate the amount of items coming from the new office. Without ample storage space at the new office the influx of contents from the old office can quickly tarnish the look of your new office space. Therefore, in addition to layout and design, give careful thought to the volume of contents and where things will be stored.
8. Bonus: Take time to celebrate.
Coordinating an office move is no small task. When everything is said and done, celebrate all that you, your team, and your employees have accomplished!
What is unique about Clancy Relocation & Logistics is the range of services under our own roof to support any type of project. Fill out our free quote form or call (845) 209-1560 today to speak with a representative!